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Legal Metrology Compliance and Audit

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Legal Metrology Compliance and Audit- An Overview

Metrology is the science of measurement, and legal metrology refers to any applied metrology governed by legislation or government order. It is a legal framework that regulates the weights and measurements of products sold in the country. Legal metrology compliance and audit ensure that the units of weighment and measurement, methods of weighment and measurement, and weighing and measuring instruments are in alignment with the Legal Metrology laws and regulations.

In India, the Legal Metrology Rules, 2011, is the primary legislation that governs legal metrology in India. Legal Metrology Compliance and Audit addresses issues about the units of weights and measures used in commercial transactions. The objective behind legal metrology compliance and audit is to ensure that the technical standards are aligned and monitor the correctness of weights and measures.

Compliance Measures for Legal Metrology Laws look after the commodity's branding, packaging, and how an amount should be depicted on labels. Legal Metrology Audit not only helps in meeting the legal metrology statutory standards but also ensures fair economy practice, safeguarding the interests of both consumers and manufacturers.

What is Legal Metrology Compliance?

Legal Metrology Compliance refers to meeting the statutory regulations and guidelines that oversee the measurement and weighing of goods and services in business trade. It helps maintain exactness, reasonableness, and transparency in maintaining the statutory standards according to the legal metrology laws and regulations.

Legal metrology compliance aims to promote and advance fair trade activities by safeguarding the interests of consumers and manufacturers' brand reputations. In India, it is mandatory for businesses engaging in pre-packaged commodities and weights and measurements to obtain a license from the Legal Metrology Department from the respective jurisdiction where the business premises are located.

What is the Objective of Legal Metrology Compliance?

The objective of legal metrology compliance according to legal metrology laws and regulations are as follows:

  • For maintaining the accurate statutory standards of weights and measurement instruments.
  • For harmonizing a rationalized set of metric systems such as units of meter, kilogram, litre, etc across India.
  • Setting statutory regulations for businesses engaging in trade and commerce of weights and measurement instruments.
  • To regulate the sale, production, and utilisation of goods according to the legal metrology standard, such as measurement in units, numbers, weights, etc.

Benefits of Legal Metrology Compliance and Audits

One can always keep its business away from legal complications by conducting compliance and audits timely to stay relevant in the market and avoid legal penalties. The benefits of legal metrology compliance and audit are as follows:

1. Minimizing the Transaction Cost

Legal metrology compliance and audit help the business to stay relevant and meet the statutory standard of weights and measures, thus reducing the level of potential disputes and errors in trade. Hence, this leads to a seamless business transaction, reducing the costs associated with legal metrology rules.

2. Supporting Trade

Legal Metrology compliance and audit facilitate businesses to maintain a fair practice play in the market by supporting trade. It ensures that the products meet the accurate weights and measures, thus building trust and confidence among the customers.

3. Obtaining Government Funds

Complying with the statutory standard according to the legal metrology laws and regulations shows credibility and commitment to the business, which increases the eligibility to obtain funds and support from the government if available.

4. Reduce the Trade Barriers at the Technical Level

In alignment with the weights and measurements according to the Legal Metrology laws and regulations, legal metrology harmonizes the measurements and technical specifications in different regions in India, reducing the burden of trade barriers.

5. Boost Consumer Trust and Confidence

Business in compliance with the LMPC laws and regulations reflects the products' credibility, thus building trust and confidence with the consumers.

What is the List of Legal Metrology Compliance?

In India, every manufacturer, repairer, or dealer of weights and measures is required to obtain a license from the Department of Legal Metrology. Given below is the list of legal metrology compliance that are to be fulfilled by the concerned business.

1. Mandatory Declaration

Mandatory declarations are to be made by the businesses engaged in the selling of pre-packaged commodities as per the legal metrology laws and regulations. The list of mandatory declarations to put on the package is mentioned below:

  • The name and address of the manufacturer or packer, or importer.
  • The net quantity of the commodity
  • Best before or expiry date, month, and year of a commodity.
  • Month and year of manufacturer or packing or import.
  • Retail sale price, i.e. MRP (including taxes)
  • Generic or common name of the commodity
  • Country of origin (for imported goods) 

2. Mandatory Verification

Individuals using weight, measure, or measuring instruments in business transactions must obtain a mandatory verification stamping of the instrument from the concerned authority. Subsequently, a re-verification of the continuous use of weights and measures is also obligatory.

3. Mandatory Standard Unit Usage

It is mandatory to use a standard unit of weight, measure, and numeration as per legal metrology compliance and regulations. The unit, mass, length, area, capacity temperature, and volume indicating the net quantity of the pre-packaged commodity need to be precise.

4. Conforming to Regulations

An importer of weights and measures in India must obtain a legal metrology registration a month before the import date. Additionally, such imported commodities must meet the legal metrology standard weights and measurement compliances and regulations.

5. Proper Records

Every manufacturer, repairer, or dealer must maintain proper records and registers of weight or measure.

6. Model Approval

According to legal metrology compliance requirements, every individual must obtain prior approval of the model of weight and measure before manufacturing or importing.

7. Reporting Requirement

Every legal metrology license holder is required to submit monthly or quarterly reports or returns of weight and measure to the Legal Metrology Department.

List of Legal Metrology Audit Activities

Below is the list of legal metrology audit activities that one must be aware of before conducting a legal metrology audit service to ensure and maintain its credibility as per the legal metrology laws and regulations.

  • Assessment is needed to verify the products and packages according to the LMPC laws and regulations.
  • Manufacturing and compliance verification.
  • Verification of dealer compliances.
  • Verification of the existing LMPC licenses and their related documents according to the LMPC acts and rules.
  • Warehousing registration and license verification.
  • Verification of the e-commerce compliances.
  • Verification of import compliances under legal metrology laws and regulations.
  • Assessment to verify manufacturing and printing of labels
  • Checking on the statutory declarations on products.

Consequences of Non-Compliance with the Legal Metrology Act

According to the Legal Metrology Rules, 2011, whenever the manufacturer of a packaged commodity fails to meet the standard weights and measures, counterfeiting of seal, use of non-verified weight, and measures, failure on declarations on the packaged commodity shall accordingly be imposed with a legal penalty including both fines and imprisonment. However, such a penalty shall be based upon the nature of the offence committed by an accused.

Other violations include tampering with legal metrology licenses, issuing price lists not in standard units, providing false information, and violating MRP (Maximum Retail Price) rules, which also result in fines.

Legal Metrology Compliance and Audit Fees

The fees for conducting legal metrology compliance and audit is around Rs.15,000/-(Fifteen Thousand) only plus 18% GST. These charges include the overall fees from Legal Metrology Advisory for performing the audit and compliance activity of our respective clients, ensuring that they meet the primary standard of the legal metrology laws and regulations.

Timeframe for Legal Metrology Compliance and Audit

The time required to complete the legal metrology compliance and audit is approximately 60 days or two months. The timeline may vary depending on the client's additional requirements or demands.

Why Choose Legal Metrology Consultants?

Legal metrology consultants is a network of LMPC experts. Our LMPC professionals, on a day-to-day basis, provide solutions on legal metrology for various clients engaged in manufacturing pre-packed commodities and their weights and measurements.

We extend our service to legal metrology compliance and audit, ensuring that the business does not fail to meet the legal obligations before it becomes too late, thus ensuring no penalties are imposed. Our experts are available both remotely as well as in person; we also extend our support in legal metrology advisory and various other legal metrology obligations. Choose the right legal metrology consultant for your overall business growth and development. A slight mistake may lead to a big loss to your business.

Frequently Ask Questions

The compliances under legal metrology include mandatory declaration, verification, standard unit usage, records, reporting, model approval, etc. Failure to comply will result in legal penalties.

Legal metrology refers to a legal framework providing laws and regulations connected to businesses engaging in measurement and measuring instruments.

Legal metrology certificates are to be obtained in India by the seller, distributor, and manufacturer of all packaged goods from the Department of Legal Metrology.

Some of the major benefits of legal metrology are safeguarding consumer rights and maintaining the accuracy of weighing and measuring instruments.

A legal metrology license is a mandatory legal requirement that authorises the manufacturer of weights and measures instruments and Pre-packaged commodities to sell in India.

The primary role of the Department of Legal Metrology is to maintain the uniformity and accuracy of weights and measures used by traders in the Indian market. It is the authority that grants the legal metrology license.

Auditing is a major part of legal metrology compliance since it is necessary to verify whether a manufacturer or seller's respective commodities are in alignment with Legal metrology laws and regulations.

Yes, in India, any individual engaging in the business of importing or producing pre-packaged commodities needs to obtain approval from the Department of Legal Metrology.

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